International Grail Movement

Data protection declaration

Data protection is particularly important for the “Verein zur Verwirklichung des Gralswissens von Abd-ru-shin, Vomperberg”, which is the legal entity of the International Grail Movement. In the further course of the document, only the term “International Grail Movement” is used for this purpose.

The Internet pages of the International Grail Movement can in principle be used without the disclosure of any personal data. However, if a data subject wishes to make use of special services of our association via our website, processing of personal data may become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, email address or telephone number (see Annex A) of a data subject, is always carried out in accordance with the Basic Data Protection Regulation and in accordance with the country-specific data protection provisions applicable to the International Grail Movement. By means of this data protection declaration, our association would like to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. In addition, data subjects will be informed of their rights by means of this data protection declaration.

The International Grail Movement, as data controller, has implemented numerous technical and organisational measures to ensure that personal data processed is protected as fully as possible. Nevertheless, Internet-based data transmissions can have security gaps so absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by post.

1. Definitions

The data protection declaration of the International Grail Movement is based on the terms used by the European legislator of directives and ordinances in the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be easy to read and understandable for the public as well as for like-minded persons and association members. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this data protection declaration:

• a) personal data

Personal data is all information relating to an identified or identifiable natural person (hereinafter “data subject”). Identifiable is a natural person who can be identified directly or indirectly, in particular by assignment to an identifier such as a name, an identification number, location data, an online identifier or one or more special characteristics that express the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.

• b) data subject

A data subject is any identified or identifiable natural person whose personal data is processed by the controller.

• c) Processing

Processing means any operation or series of operations carried out with or without the aid of automated procedures in relation to personal data, such as the collection, gathering, organisation, sorting, storage, adaptation or alteration, reading, retrieval, use, disclosure by transmission, dissemination or any other form of provision, comparison or linking, restriction, erasure or destruction.

• d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

• e) Profiling

Profiling is any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the performance of work, economic situation, health, personal preferences, interests, reliability, behaviour, location or relocation of that natural person.

• f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data is not assigned to an identified or identifiable natural person.

• g) Controller or party responsible for processing

The data controller or party responsible for processing is the natural or legal person, public authority, institution or other body which alone or jointly with others decides on the purposes and means of processing personal data. Where the purposes and means of such processing are set out by Union law or by the law of the Member States, the controller or the specific criteria for their appointment may be set out in accordance with Union law or the law of the Member States.

• h) Processors

A processor is a natural or legal person, authority, institution or other body that processes personal data on behalf of the data controller.

• i) Recipient

A recipient is a natural or legal person, authority, institution or other body to which personal data is disclosed, irrespective of whether it is a third party or not. However, authorities which may receive personal data under Union law or the law of the Member States within the context of a particular investigation mandate shall not be regarded as recipients.

• j) Third parties

A third party is a natural or legal person, authority, institution or other body other than the data subject, the data processor and the persons authorised to process the personal data under the direct responsibility of the data processor.

• k) Consent

Consent shall mean any informed and unequivocal expression of will voluntarily given by the data subject in the particular case in the form of a declaration or other clear affirmative act by which the data subject indicates his or her consent to the processing of personal data concerning him or her.

2. The name and address of the controller

The person responsible within the meaning of the General Data Protection Regulation, other data protection laws in force in the Member States of the European Union and other provisions of a data protection nature is:

International Grail Movement

Marktstraße 19

6130 Schwaz

Austria

Tel.:(+43) (0) 5242 71383

Fax:(+43) (0) 5242 71383-14

Email:office@nullinternationale-gralsbewegung.org

Website: www.internationale-gralsbewegung.org

3.Collection of general data and information on the web

The website of the International Grail Movement collects a series of general data and information each time a person or an automated system visits the website. This general data and information is stored in the log files of the server. We may record (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the subwebsites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service providers of the accessing system, and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems.

In using this general data and information, the International Grail Movement does not draw any conclusions about the data subject. Rather, this information is required to (1) correctly deliver the contents of our website, (2) optimise the contents of our website and the advertising therefor, (3) ensure the permanent functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack. This anonymously-collected data and information is therefore evaluated by the International Grail Movement both statistically and with the aim of increasing data protection and data security in our association in order ultimately to ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files is stored separately from all personal data provided by a data subject.

3.1 Collecting data for Grail actions

This processing is based on voluntary consent. Art. 6 I a GDPR

3.2 Collecting data of the members of the association

This processing is based on voluntary consent. Art. 6 I a GDPR

4. Routine deletion and blocking of personal data

The controller shall process and store the personal data of the data subject only for the time necessary to achieve the data retention purpose or to the extent provided for by the European regulator or other legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and regulation giver or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with the statutory provisions.

5. Rights of the data subject

• a) Right to confirmation

Every data subject shall have the right granted by the European legislator of directives and regulations to require the controller to confirm whether personal data concerning him/her is being processed. If a data subject wishes to exercise this right of confirmation, he or she may contact our data protection officer or another employee of the data controller at any time.

• b) Right to information

Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations to obtain, at any time and free of charge, information from the controller concerning the personal data relating to him/her stored and a copy of that information. In addition, the European regulator has granted the data subject the following information:

• the processing purposes
• the categories of personal data to be processed
• the recipients or categories of recipients to whom the personal data has been or is still being disclosed, in particular recipients in third countries or international organisations
• if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
• the existence of a right of rectification or deletion of personal data concerning him or of a restriction on processing by the controller or of a right of opposition to such processing
• the existence of a right of appeal to a supervisory authority
• if the personal data is not collected from the data subject: All available information about the origin of the data
• the existence of automated decision-making, including profiling in accordance with Article 22(1) and (4) GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended effects of such processing for the data subject

In addition, the data subject has a right of access to information as to whether personal data has been transferred to a third country or to an international organisation. If this is the case, the data subject also has the right to obtain information on the appropriate guarantees in connection with the transfer.

If a data subject wishes to exercise this right to information, he or she may contact our data protection officer or another employee of the data controller at any time.

c) Right to correction

Any data subject affected by the processing of personal data shall have the right granted by the European legislator of directives and regulations to request the immediate correction of inaccurate personal data concerning him/her. In addition, taking into account the purposes of the processing, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration.

If a data subject wishes to exercise this right of rectification, they may contact our data protection officer or another employee of the controller at any time.

• d) Right to cancellation (right to be forgotten)

Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations to require the data controller to request that the personal data concerning him/her be deleted immediately, provided that one of the following reasons applies and insofar as the processing is not necessary:

• The personal data has been collected or otherwise processed for such purposes for which they are no longer necessary.
• The data subject withdraws his/her consent on which the processing was based under Article 6(1)(a) GDPR or Article 9(2)(a) GDPR, and there is no other legal basis for the processing.
• The data subject opposes processing under Article 21(1) GDPR and there are no overriding legitimate grounds for processing or the data subject opposes processing under Article 21(2) GDPR.
• The personal data has been processed unlawfully.
• The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
• The personal data was collected in relation to information company services offered in accordance with Art. 8 para. 1 GDPR.

If one of the above reasons applies and a data subject wishes to have personal data stored by the International Grail Movement deleted, he or she can contact our data controller at any time. The person in charge of the International Grail Movement will arrange for the request for deletion to be complied with without delay.

If the personal data has been made public by the International Grail Movement and if our Association as data controller is required to delete the personal data under Art. 17 para. 1 GDPR, the International Grail Movement shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform other data processors who process the published personal data, that the data subject has requested that all links to this personal data or copies or replications of this personal data be deleted by these other data processors, insofar as processing is not necessary. The person in charge of the International Grail Movement will take the necessary steps in individual cases.

• e) Right to limitation of processing

Any data subject subject to the processing of personal data shall have the right granted by the European legislator of directives and regulations to require the controller to restrict the processing if one of the following conditions is met:

• The accuracy of the personal data is disputed by the data subject for a period that enables the data controller to verify the accuracy of the personal data.
• The processing is unlawful, the data subject refuses to delete the personal data and instead requests that the use of the personal data be restricted.
• The data controller no longer needs the personal data for the purposes of the processing, but the data subject needs them to assert, exercise or defend legal claims.
• The data subject has lodged an objection to the processing under Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the data controller outweigh those of the data subject.

If one of the above conditions is fulfilled and a data subject wishes to request the restriction of personal data stored by the International Grail Movement, he or she can contact our person in charge at any time. The person in charge of the International Grail Movement will arrange for processing to be restricted.

• f) Right to data transferability

Any data subject shall have the right granted by the European legislator to receive personal data relating to him/her provided by the data subject to a data controller in a structured, current and machine-readable format. It shall also have the right to transmit such data to another data controller without obstruction by the controller to whom the personal data has been made available, provided that the processing is based on the consent provided for in Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract in accordance with Article 6(1)(b) GDPR and that the processing is carried out using automated procedures, unless the processing is necessary for the performance of a task in the public interest or in the exercise of public authority conferred on the data controller.

In addition, in exercising their right to data transferability under Article 20(1) GDPR, the data subject has the right to ask that the personal data be transferred directly by a data controller to another data controller, provided this is technically feasible and provided that the rights and freedoms of other persons are not affected thereby.

In order to assert the right to data transferability, the data subject may at any time contact the person responsible for the International Grail Movement.

• g) Right of objection

Any person concerned by the processing of personal data shall have the right granted by the European legislator for reasons arising from their particular situation to object at any time to the processing of personal data concerning them under Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions.

The International Grail Movement will no longer process personal data in the event of an objection, unless we can prove compelling grounds for processing which outweigh the interests, rights and freedoms of the data subject or the processing serves to assert, exercise or defend legal claims.

If the International Grail Movement processes personal data for the purpose of direct marketing, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling insofar as it is connected with such direct advertising. If the data subject objects to the International Grail Movement processing for direct marketing purposes, the International Grail Movement will no longer process the personal data for these purposes.

In order to exercise the right of opposition, the data subject may contact the person in charge of the International Grail Movement directly. The data subject shall also be free to exercise their right of opposition in relation to the use of information company services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

• h) Automated decisions in individual cases including profiling

Any data subject subject to the processing of personal data shall have the right granted by the European legislator of directives and regulations not to be subject to a decision based exclusively on automated processing, including profiling, which has legal effect against him or significantly affects him in a similar manner, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the data controller, or (2) is admissible under Union or Member State law to which the data controller is subject and that such law contains appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject, or (3) with the express consent of the data subject.

Where the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller or (2) is made with the express consent of the data subject, the International Grail Movement shall take appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject, including at least the right to obtain the intervention of a person by the controller, to state their own position and to challenge the decision.

If the data subject wishes to assert rights relating to automated decisions, he/she may contact our data protection officer or another employee of the controller at any time.

• i) Right to revoke consent under data protection law

Any data subject subject to the processing of personal data has the right granted by the European legislator of directives and regulations to revoke consent to the processing of personal data at any time.

If the data subject wishes to exercise his/her right to revoke his/her consent, he/she may contact our responsible person at any time.

6. Legal basis of the processing

Art. 6 I a GDPR serves our association as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case for example with processing operations necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 I b GDPR. The same applies to such processing processes that are necessary to carry out pre-contractual measures, for example in cases of enquiries about our products or services. If our association is subject to a legal obligation which requires the processing of personal data, for example to fulfil tax obligations, the processing is based on Art. 6 I c GDPR. In rare cases, the processing of personal data may become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information had to be passed on to a doctor, a hospital or other third parties. The processing would then be based on Art. 6 I d GDPR. Ultimately, processing operations could be based on Art. 6 I f GDPR. Processing operations which are not covered by any of the above legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our association or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. Such processing procedures are permitted to us in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the person responsible (recital 47, sentence 2, GDPR).

7. Entitled interests in the processing pursued by the controller or a third party

If the processing of personal data is based on Article 6 I f GDPR, it is in our legitimate interest to conduct our business for the well-being of all our employees and association members.

8. Duration for which the personal data is stored

The criterion for the duration of the storage of personal data is the respective legal retention period. After the expiry of this period, the corresponding data will be routinely deleted, provided that it is no longer necessary for the fulfilment or initiation of the contract.

9. Legal or contractual provisions for the provision of personal data; required for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of failure to provide them

We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). In some cases, it may be necessary for a contract to be concluded if a data subject provides us with personal data which must subsequently be processed by us. For example, the data subject is required to provide us with personal data if our association concludes a contract with him/her. Failure to provide personal data would mean that the contract with the data subject could not be concluded. Prior to the provision of personal data by the data subject, the data subject must contact our data protection officer. Our data protection officer will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or required for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.

10. Existence of automated decision making

As a responsible association we do not use automatic decision making or profiling.

Annex A

Data categories for Grail actions

Data categories of association members

Data category Suppliers

The relevant data in each individual case is transmitted to the following authorities on the basis of the statutory provisions or contractual agreement:

• Regional administrations of the Grail Movement
• Tax consultant (external)
• IRS;
• Participating contractual partners and business partners for the fulfilment of the contract, e.g. deliverers/suppliers, producers;
• Banks;
• Legal representative concerned;
• Courts concerned;
• Administrative authorities concerned;
• Insurance concerned;